C03 Ai Privacy Checklist

Checklist C03: AI & Data Privacy Pre-Launch Project Information Field Value Project Name [e.g., Keturah Creek] Review Date [DD/MM/YYYY] Reviewer [Name, Title] Technology Partner [e.g., Parsons International] 1. Data Collection & Consent Item Compliant? Evidence Notes All data collection points documented Yes No Privacy policy updated and published Yes No Consent mechanism implemented (opt-in) Yes No Consent records stored securely Yes No Data minimization principle applied Yes No Purpose limitation documented Yes No 2. Data Storage & Security Item Compliant? Evidence Notes Data encrypted at rest (AES-256) Yes No Data encrypted in transit (TLS 1.3) Yes No Access control implemented (RBAC) Yes No Multi-factor authentication enabled Yes No Data retention policy defined Yes No Backup and recovery procedures tested Yes No 3. Data Processing & Anonymization Item Compliant? Evidence Notes Personal data anonymized for analytics Yes No Anonymization techniques documented Yes No Re-identification risk assessed Yes No Data processing agreements with vendors Yes No 4. Resident Rights Item Compliant? Evidence Notes Right to access implemented Yes No Right to rectification implemented Yes No Right to erasure implemented Yes No Right to data portability implemented Yes No Self-service data portal available Yes No Response time SLA defined (<30 days) Yes No 5. Third-Party & Vendor Compliance Item Compliant? Evidence Notes Vendor data processing agreements signed Yes No Vendor security certifications verified Yes No Data transfer mechanisms compliant Yes No Sub-processor list documented Yes No 6. Security Testing Item Compliant? Evidence Notes Penetration testing completed Yes No Vulnerability assessment completed Yes No Critical/high vulnerabilities remediated Yes No Security audit report reviewed Yes No 7. Incident Response Item Compliant? Evidence Notes Incident response plan documented Yes No Incident response team identified Yes No Breach notification procedures defined Yes No Incident response drill conducted Yes No 24/7 monitoring in place Yes No 8. AI-Specific Considerations Item Compliant? Evidence Notes AI decision-making transparency documented Yes No Bias testing conducted on AI models Yes No Human oversight mechanisms in place Yes No AI model documentation complete Yes No 9. Overall Assessment Rating Description Approved for Launch All items compliant. System ready for go-live. Approved with Conditions Minor items outstanding. List conditions below. Not Approved Critical items non-compliant. Remediation required. Conditions / Required Actions: 1. 2. 3. 10. Sign-Off Role Name Signature Date AI Integration Lead Data Privacy Officer IT Security Lead Project Director